Current phase
State the phase and milestone currently being advanced.
Field progress + decisions + changes
Know what moved, what changed and what needs a decision.
The owner update makes the current phase, near-term work, constraints and required decisions understandable without replacing the detailed records behind it.
Current work
Completed and active areas
Completed and active areas
Next activities
Short-term lookahead
Short-term lookahead
Open decisions
Owner and required-by date
Owner and required-by date
Changes
Potential and approved effects
Potential and approved effects
One reporting period, seven useful views.
The report sheet separates status from source records and keeps action owners visible.
Completed work
List completed activities by location or scope, supported by dated photographs where useful.
Work in progress
Identify active areas, current trades and interfaces affecting occupants or other work.
Short-term lookahead
Show planned activities, prerequisite decisions, inspections, access and material needs.
Procurement + submittals
Highlight long-lead items, critical submittals, expected deliveries and sequence risks.
Open decisions + constraints
Name the decision owner, required-by date, options and effect of delay where known.
Changes + forecast
Separate approved changes from potential changes and record their effects through the agreed process.
A clear update links to the source record.
Summary language is useful only when the underlying question, response or approval remains traceable.
Request for information (RFI)
Records a question, response and affected references. It is not automatically authorization for a change.
Submittal
Product data, shop drawings, samples or other information reviewed against design requirements.
Decision log
Records the decision, owner, date, source information and related drawing or selection.
Change record
Documents proposed or approved scope, reason, pricing or schedule basis, approvals and revised references.
Procurement log
Tracks release, submittal, fabrication, delivery and required-on-site dates.
Observation + punch list
Records incomplete or corrective work for follow-up, responsibility and closure.
Change control
Document the effect before treating a change as direction.
- Identify the condition or requested revision.
- Confirm the applicable drawing, specification, agreement or field reference.
- Define the proposed scope response.
- Evaluate price, schedule, procurement and coordination effects.
- Record the required approvals.
- Issue updated direction through the agreed process.
- Incorporate the approved change into current records.
A useful photo answers where, when and why.
Wide context, mid-range coordination and detail views work together; unlabeled images alone are not a progress report.
Closeout
Finish the record as deliberately as the work.
- Punch-list status and completion evidence
- Inspections and acceptance records defined by the project
- Warranties and product information included in scope
- O&M information and required training
- Keys, access credentials and attic stock where applicable
- Record information where included
- Outstanding seasonal or deferred items
Progress questions
Set reporting expectations before field work begins.
Is a progress update the same as the project schedule?
No. The update summarizes current status and near-term priorities. The maintained schedule contains activity logic, durations, relationships and milestone forecasts.
Does an RFI approve additional cost or time?
Not by itself. Cost, scope or schedule adjustments follow the change provisions established by the agreement.
How often should owners receive updates?
Frequency should match the project's pace, decisions and agreement. The format should remain consistent enough that changes are easy to identify.